Homebrew Tier 1
Our volunteers come from many different backgrounds, careers, and all walks of life. Some are highly trained active judges , stewards, and others are just starting out. Others spend their days working in hospitals, in restaurants, as veterinarians, educators, students, web-developers, or artists. We’re continually surprised to learn where volunteers come from and why they choose to volunteer their precious time for competition work. The answer is always unique but almost everyone has something in common. They are there to learn, sample some great beers, and contribute their unique set of skills.
Now Accepting Tier 1 Volunteers for 2019
To see a detailed list of responsibilities, click on the volunteer title. If you would like to volunteer for a Tier 1 position please email email@example.com
BJCP Recognized or higher preferred
Total Hours – 170 Hours
Determine competition dates (Done)
Schedule judging locations (75% complete)
Arrange entry drop off locations (75% complete)
Publicity via social media, print and visiting homebrew club meetings (In Progress)
Recruit Tier 1 primary volunteers & Assistant Organizer (In Progress)
Communication with Tier 1 Volunteers
Schedule sorting and labeling of entries (In Progress)
Judging session materials
Communication with entrants
Presentation of Awards at the Awards Ceremony.
Send results to BJCP
Income and expense tracking
Assist Tier 1 Volunteers as necessary
Attempt to setup an entry "railroad"
Be familiar with BJCP competition rules and regulations http://dev.bjcp.org/competitions/rules-regulations/
Total Hours - 50 Hours
Duties as assigned by competition coordinator: Various duties and responsibilities as assigned by Competition Organizer. May include:
Arranging competition venues for potental week day judjing
Arranging additional entry drop off locations
Recruiting Tier 1 assistant volunteers
Setting up judging locations
Publicity – emails, club meeting visits, flyers to brew shops, etc.
Labeling Party – planning and running
Judging sessions – planning and running
Judging session materials – creating, printing and delivering
Communication with entrants
Head Positio Open
Assistant Judge Director - Preston Dolinger - Pinellas Urban Brewers Guild
Total Hours – 48 Hours
Solicits judge participation (especially for out of town judges) – using mailing lists provided by the BJCP.
Coordinate & Collect Gifts/Prizes/Rewards – Anything used to entice judges to participate
Coordinate the Judging of Entries – Helps the competition coordinator to assign specific judges to flights. If pre-scheduling is done may coordinate the placing of each judge within each flight, ensuring they do not judge their own entries, and also trying to sit judges on the styles they wish to judge.
Assigns Judges to second round and BOS Panels – Coordinate with competition organizer and Registrar.
Confirms the points earned by a judge which is sent to the BJCP – Make sure the points are accurate and recorded by BJCP in a timely manner.
Head Cellar - Chris McAlexander - Pinellas Urban Brewers Guild
Assistant Cellar - Patrick Spencer - Pinellas Urban Brewers Guild
Total Hours – 46 Hours
You may need to transport large numbers of beer bottles. Must have adequate transportation.
Work with Organizer to ensure judging venue can accept shipped and delivered entries OR collect and store entries
Obtain bottle boxes from local stores or breweries to organize entries
Coordinate with Registrar – Works closely with the Registrar in coordinating the check-in process where all entries are gathered, labeled, sorted, and stored at the conclusion of the registration period.
Lead and attend entry sorting party
Brief volunteers about the process of unpacking, sorting and labeling of entries at the sorting party
Help to Pull Flights – Works closely with the Registrar in coordinating the check- in process where all entries are gathered, labeled, sorted, and stored at the conclusion of the registration period.
Deliver entries to head steward at each judging session
2019 Staff Members
Head Steward - Mike Ryan - Pinellas Urban Brewers Guild
Assistant Steward - Stan Buhring - Pinellas Urban Brewers Guild
Total Hours – 46 Hours
Solicits Steward participation – Make sure all local clubs are contacted.
Coordinate & Collect Gifts/Prizes/Rewards – Anything used to entice stewards to participate
Train Stewards – Ensures all stewards are trained and familiar with the processes and paperwork involved with each judging flight. Hold a briefing before each session.
Coordinate the Stewarding of Entries – Helps the competition coordinator to assign specific stewards to flights. If pre-scheduling is done may coordinate the placing of each steward within each flight, ensuring stewards are available for all flights and all judging sessions
Total Hours – 45 Hours
Hotel Discounts – Secure discounts at area hotels for participating judges/ stewards. Pass on information to webmaster of www.bestfloridabeer.org for posting to site.
Shuttle Service to Event(s) – secure transportation from hotels and/or area hubs for homebrew clubs to and from event. Co-ordinate with area clubs for hub location.
Lunch – If we are using the same caterer/restaurant as before, job is as simple as re-securing the menu/pricing for lunch to be served during judging. Also secure bread or oyster crackers & water for judging rounds.
Judges Gift Bags/Gifts – Contact local vendors, breweries, and distributors etc. for donations or items to purchase in bulk for judge gift bags/gifts.
Setup a Friday night social / hospitality event for final judging weekend. Book possible transportation and setup online ticketing solution if needed.
Total Hours – 82
Initial Competition Creation
Initial Competition Setup
Work with the Competition Organizer and other volunteers to get the bottles sorted, organized, and labeled.
Work with the Competition Organizer to set up flights for judging.
Attend judging (and pre-judging) events
Collect the Flight Summary sheets from the Head Steward at each judging session.
After the BOS judging has completed, print medal labels and winner list for Awards Ceremony Coordinator
Monitor the Awards Ceremony, prepared to provide technical support or data support as necessary.
Ask webmaster to post a link to the REGGIE results once posted
Print BJCP judge point reports
Assistant Registrar - Mary Taylor - Brandon Bootleggers
Total Hours – 20-40
The Assistant Registrar will perform any duties of the Registrar as directed by the Registrar. There are two goals for the Assistant Registrar:
1. Help share some of the workload of the Registrar, and be able to cover times when the Registrar is not available (for example, handling pre-judging sessions)
2. Gain knowledge, experience, and training so that the Assistant Registrar can be ready to perform all of the duties of the Registrar in the future.
Hours: 20-40, depending on level of involvement and previous experience
Completion Date: various duties from mid-January through the date of the final judging and awards (typically, the end of February)
Total Hours – 47 Hours
Determine/Secure Awards Ceremony Location
Determine attendance capacity of venue minus reserved space for Teir 1 Volunteers and BFBC Board
Setup an online ticket solution and admission processes with assistance of VP of Homebrew and Head Organizer.
Food – Coordinate with vendor to supply food for the attendees. See Head Organizer for budget.
Beer – Coordinate with local brewers to get donated beer for event. Ensure venue will allow outside beer.
Raffle Prize Coordination – Work with Prize Coordinators to make sure medal winners know process for collecting awards and prizes.
Emcee/Medal Presentation – Present or find a presenter to call out names of award and Raffle winners.
Total Hours – 31
Modify standard request letter that can be obtained from VP of Homebrew
Organize Category Sponsors
Communicate with Website Manager
Pickup & Receive and Inventory Prizes (with Assistant)
Organize prizes for medal winners into labeled bags for each category
Set-up Prize Table at BFBC awards (with Assistant)
Write and mail thank you letters
Send sponsor names & logos to Competition Organizer so they may be added to REGGIE & BFBC Website
Total Hours – 18
Pickup and Receive and Inventory Prizes
Setup Prize Table at BFBC awards
Write and mail thank you letters